When it comes to partnering with a hospitality procurement provider, there’s no such thing as asking too many questions.

We are committed to honesty and transparency in all client relationships, so we encourage prospects and clients to do as much research on a procurement company as possible before making a decision.

Here, we outline the answers to some of the most common questions we receive from our clients and prospects looking to furnish their hotels.

How Does the Purchasing Process work?

The basic process begins with approved/desired design review, in order to identify any potential product or design issues that will may pose functionality, maintenance or durability issues once a project is completed. If required product sourcing is done for any items that are yet to be identified or product needing to be changed out due to quality or potential issues. Once product and vendors are selected, the project then moves into the pricing/budgeting phase in order to assemble a budget for final approval and project release. With an approved budget, the purchasing process can begin with purchase orders being issued, expedited and invoice processing. Once product is delivered and accounted for the project moves into the installation and pre-opening phase.

It is important to be realistic about your project’s timeline and to understand what steps are required for each phase so nothing is overlooked. It is best to begin discussions with your procurement team as early as possible, in order to give your project the proper amount of time required to accomplish each phase, understand timelines and realistic production schedules.

How Are Vendors Selected?

Selecting vendors for a project will depend on the needs of each individual project.   Such things as wether or not a project has to adhere to a particular brand standard or is an independent flag, will determine the pool of vendors engaged. Project timeframe, budget requirements and product uniqueness also play a part in the vendors that are engaged. Having a strong procurement provider will afford a client/project the best opportunity for guidance as it relates to the current market.

We maintain strong vendor relationships to acquire the finest products at the best possible price. We research product quality, lead time, pricing, and other factors to develop specific recommendations and help you make the right choice for your specific project needs.

How Much Does Hospitality Procurement Cost?

Every project is different, and pricing depends on the needs of each individual project. FF&E/ OS & E for a custom designed is typically a higher expense than it is for using a pre-selected design scheme or running line product. However, with custom items there can also be more room to find savings by working with the right manufacturers and suppliers.

While it may be tempting to cut the cost of hiring a procurement team in lieu of self-purchasing, it’s important to understand all the nuances and the potential to run into legal as well as code issues if not properly versed. What you invest in procurement services is often a direct reflection of the quality of service and professionalism that a provider will bring. Opting for cheap or no procurement may result in costly delays, code violations, missed tax requirements, vendor issues and many more headaches, so it’s essential to partner with a reputable provider first and avoid paying more down the line. 

Finding a Hospitality Procurement Provider

Choosing the right procurement provider has a significant impact on any project, so it’s always wise to do your homework. One way to check the quality of a provider is to request past and current client reviews and recommendations. Doing your research up-front will save you in both time and expense for your new construction or renovation project. 

Do you have more hospitality procurement questions?

We are always available to answer any inquiries, be they general or specific to your project. Contact us today to speak with one of our experienced procurement consultants.